Confidentiality & Privacy
Introduction
At Green Leaf Kenya, we deeply value the trust placed in us by our stakeholders, including members of the community, donors, partners, and volunteers. Protecting your personal and sensitive information is a fundamental part of our commitment to integrity, transparency, and ethical operations. This page outlines how we handle, use, and protect the information you share with us while respecting your confidentiality and privacy rights.
Our Commitment to Confidentiality
We are committed to maintaining the confidentiality of all personal and sensitive information entrusted to us. This applies to all individuals and groups we engage with, including community members, program beneficiaries, volunteers, partners, and donors.
Key Principles:
- Ethical Handling of Information: We only collect and use information for its intended purpose, ensuring that it remains secure and confidential.
- Non-Disclosure: We will not disclose personal or sensitive information to third parties without explicit consent, except as required by law.
- Safeguarding Community Trust: As a community-centered organization, we prioritize unbiased treatment, ensuring that all personal information is handled fairly and with respect.
Privacy Practices
1. What Information We Collect
We may collect the following types of information depending on your interaction with us:
- Personal Information: Name, contact details, identification numbers (if required for specific programs).
- Community Data: Non-personal demographic or geographic information for research and impact assessment.
- Sensitive Information: Details shared in confidence during participation in programs or feedback.
2. How We Use Your Information
- To enhance the effectiveness of our community programs.
- To communicate about events, updates, and opportunities to get involved.
- To ensure equitable delivery of services without bias.
- For monitoring and evaluation to measure our impact.
3. How We Protect Your Information
- Secure Systems: All data is stored in secure databases with limited access to authorized personnel only.
- Regular Reviews: We regularly review and update our data protection policies to align with current best practices.
- Transparency: We provide clear explanations of how we collect and use data, ensuring stakeholders are informed and empowered.
Your Rights
We respect your rights regarding your personal and sensitive information. These include:
- Access: You have the right to request access to the information we hold about you.
- Correction: If any information is incorrect, you can request that we update it.
- Withdrawal of Consent: You can withdraw your consent for us to use your information at any time, subject to legal or operational requirements.
- Deletion: You can request the deletion of your personal data, where feasible.
Community-Centered and Bias-Free Practices
As a community-driven organization, we uphold the following:
- Equal Treatment: All individuals, regardless of background, gender, disability, or other characteristics, are treated with equal respect and confidentiality.
- Feedback Mechanisms: We provide channels for community members to voice concerns regarding their privacy or confidentiality.
- Impact-Driven Use: Information is used solely to enhance program delivery and maximize community benefits.
Third-Party Collaboration
While working with trusted partners and service providers, we ensure that all collaborations comply with our confidentiality and privacy standards. Any information shared with partners is limited to what is necessary to deliver the intended impact and is protected under strict agreements.
Contact Us
If you have questions, concerns, or requests regarding confidentiality or privacy, please reach out to us:
Email: privacy@greenleafkenya.org
Phone: [Insert contact number]
Continuous Improvement
At Green Leaf Kenya, we are committed to continuously improving our confidentiality and privacy practices to ensure the highest standards of trust, accountability, and ethical responsibility.
